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> Ready Mix Office Manager (Post Falls, ID)
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Ready Mix Office Manager (Post Falls, ID)

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SUMMARY The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. This includes maintaining office services, efficiency, and maintaining office records. This position is located in Post Falls, Idaho. Must be able to pass drug alcohol and brackground screen.
Duties
  • Customer setups – including credit application process, effective rates, etc.
  • Command Alkon lead – set up of customers, items codes (design mix), data reports, etc.
  • Invoicing – editing tickets in Command (Point of Sale system), migration to Spectrum (electronic or manual), print invoices, attach delivery tickets, stuff and mail invoices (anticipated to be weekly)
  • AR Aging – Accounts Receivable customer calls for past due invoices
  • Customer correspondence – account information and credit terms
  • Receiving – help with the tracking of all constituents received
  • Inventory Management – tie out month end inventory with plant operator (note: the position does not order the raw materials)
  • Monthly activity – monthly download of usage of constituents for recording of Cost of Goods Sold and reduction of inventory
  • Applicant administration
  • Coordinate New Employee setups – handbook, new employee paperwork, etc.
  • DOT Representative
  • Timecard – review timecard, scan, and submit to server
  • Vendor setups – charge accounts, vendor setup, request for Taxpayer Identification Number and Certification (W-9)
  • Purchase Order- preparation and submission
  • Receipt and submission of delivery tickets/bills of lading and submit to accounts payable
  • Assistance with credit card submission and preparation of documentation
Requirements
  • Knowledge of accounting, data, and administrative management practices and procedures
  • Knowledge of clerical practices and procedures
  • Knowledge of human resources management practices and procedures
  • Knowledge of business and management principles
  • Computer skills and knowledge of Microsoft Office (Word, Excel, and Outlook
  • Business telephone etiquette
  • Previous experience in a construction office preferred, but not required
 
     
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